SUN CITY PICKLEBALL CLUB BYLAWS

PURPOSE:

Enhance the sport of pickleball and enjoyment of fellow pickleball players.

OFFICERS – EXECUTIVE BOARD:

Elected officer positions will consist of a President, Vice President, Secretary, Treasurer, At-Large member, Membership Chairman, and Publicity Chairman. All of these positions will have voting rights. The President may assign a replacement for any of these positions in the event of extended periods of absence.

Duties:

President – preside at all club meetings and direct the activities of the club Executive Board. The President will communicate with the RCSC club office and ensure the club rules and regulations are updated and officially recorded. Ad hoc committees may be established at the discretion of the President.

Vice President – presides in the absence of the President and performs such duties as required and assists all other officers when needed.

Secretary – record all the minutes of club meetings and post them to the membership. Ensure the retention of club records, reports, bulletin boards, and usage sheets. The Secretary may also assist in maintaining the member roster and new member information.

Treasurer – acts as custodian of all club funds. Maintain a checking account for the club and ensure all monies are deposited and recorded accurately, and that all financial reports are properly kept, maintained, filed with the RCSC and club office and that all federal and state tax reports are prepared and timely filed. The President and Vice President shall be signatories on all club accounts.

Membership Chairman – receives membership forms from treasurer; update and post the member roster and procures name tags. Submit membership roster to RCSC on March 1 and October 1 of each year. May also assist in Treasurer’s duties.

Publicity Chairman – ensures all communications in newspapers and the Sun View are up to date. Collect and maintain a file on any newsworthy events, post them on the bulletin board, and forward to the website committee for possible addition to the website.

At-large Member – liaison between club members (both locations) and the board.

MEMBERSHIP:

Membership is open to all RCSC member or Privilege cardholders in good standing. A RCSC cardholder is required to join after three participating visits to club events.

ELECTIONS:

By May first, the President will establish a nomination committee consisting of three members. No current board members may serve on this committee. The committee members will be posted so the membership may contact them for potential candidates. This committee shall report to the President no later than the fall membership meeting of proposed candidates for the positions.

Officers are elected yearly at the December membership meeting. An officer’s term shall be one calendar year. An officer may serve a maximum of three years in any one position. A motion will be presented nominating a person for the respective position. Balloting will be by a show of hands unless there is more than one person running for any office, and then a paper ballot will be required.

MEETINGS:

The Executive Board will hold at least three meetings a year. General membership meetings will be held at least three times a year. The board may add additional meetings of the executive board and the general membership. Times of the general membership meeting will be established by the President, filed with RCSC, and a notice sent to the membership. A notice of any general membership meeting will be posted on the bulletin board and/or website and/or email ten days in advance of each meeting. Any officer may call additional meetings as deemed necessary and approved by a majority vote of the board.

FUNDS AND MEMBERSHIP DUES:

The Executive Board, except for paddles, balls, or nets, may not spend more than $200.00 for any single expenditure without the general membership approval. Expenditures for tournaments, clinics, and all other events where fees are charged are exempt from the S200.00 limit. However, the Executive Board must approve all expenditures for such events. Consistent with bank rules, at least three signatures are required on any bank account.

Membership dues will be set by the Executive Board. Any recommendation for a dues increase will be voted on at a General Membership meeting and must pass by a majority of members attending.

Dues paid in the last quarter of the year (October–December) shall be good through the following year.

RECIPROCITY:

Our club from time to time may issue an invitation to other pickleball clubs in surrounding communities to attend special events. It is understood that such invitations be issued only on an occasional basis. The President of the club must follow the reciprocal agreement as in BP-12 and the visiting club must also agree to reciprocate the same in return. Both club presidents shall complete and send in the proper forms and present them to the RCSC for approval. Form BP-12-9(a) and BP-12-9.

RULES AND REGULATIONS:

Club name badges are to be worn at all times. All members should wear appropriate clothing and shoes.

A club visitor is a RCSC cardholder but not a member of the club. A visitor may participate in club time play for a maximum of three times and thereafter must join the club. A visitor may not displace club members.

A club guest is a non-RCSC cardholder and may not displace one at any time. The RCSC guest fee shall be paid via punch card at the monitor station at the appropriate facility. The host must be with the guest at the monitor station and escort the guest to the courts. The club Executive Board may determine the number of guests allowed per member, and in total, at any time based on the number of players, court availability, events planned and other factors that may arise. A guest may be invited to some club events by a member, but not by open invitation, and is not eligible for membership or participation in club tournaments, ladders, lessons, reciprocal play or other events as determined by the Executive Board.

Club times are listed on the website and are subject to change, depending on the following: hours may be added depending on the volume of players, site availability due to special events, construction, or repairs.

COMMITTEES:

Committees may be established or dissolved by the executive board’s majority agreement. Committees may consist of one or more people. Number of people on the committee shall be proposed by the committee chair, leader and approved by the club President. Committee chairs or leaders shall be selected by a majority agreement of the executive board.

DISCIPLINARY POLICY:

Members shall conduct themselves with a good sportsman demeanor, being polite and respectful of the rights and privileges of other members. Any member not doing so will be subject to the provision in RCSC board policy article VIII and the club Executive Board. All complaints, including witness accounts, should be directed in writing to an Executive Board member. If the behavior, verbal or physical, is directed toward another member, a RCSC Incident Report, available from a center monitor, should also be completed and submitted to a board member, who in turn shall submit to RCSC’s club’s office.

AMENDMENT OF BYLAWS:

Amendments to these bylaws must be approved by a majority vote of the members at a regularly-scheduled general membership meeting. No proposed amendment to these bylaws shall be adopted unless the members have been given notice of the proposed amendment at least 10 days prior to the meeting.

Amended October 2018