During this past couple of years, the board set a goal of updating bylaws and appointed an ad hoc committee to come up with a recommended set of bylaws. This committee was comprised of, Colleen Hoeschen (chair), Cindy Golden, Donna Holick, Diana Graham, and Board representative Dave Breault. They presented their product in early 2021. The board has accepted almost 100% of their recommendations but with an eye on efficiency and permanence changed format and created two documents instead of one; bylaws and procedures.
Bylaws are the guiding principles of governing SCPC. They are in place to guide the board’s actions and decision so that as members you will know what to expect. They are basically the architectural framework of the club. Bylaws require the membership receive the proposed change with a minimum of ten days for review which is why they are posted now for the December meeting. We need a quorum and a 51% approval vote to put these bylaws into effect. Once approved they will be on file with the RCSC Clubs Office.
The other document created out of the work of the ad hoc bylaw committee was SCPC Procedures. The bylaw states the principle and the procedures define how it is carried out. For example, there is a bylaw that states: “Sun City Pickleball Club places a premium on safety and will work with RCSC to address safety issues in a prudent and responsible manner.” That’s the framework. There is a corresponding item in procedures that details how that will be done: first aid supplies will be available, requests can be made of any board member, safety training available periodically, etc. Procedures were written so that future boards have a template to work from. They are not items that need club member attention or votes—they are the “how to” part of the job. Procedures can be changed by a board vote. They are placed here for transparency and if you’re running for office, a good thing to look over.
The third item you will find here are SCPC Rules. Upon review we found one page of written rules, all others appear to be historical knowledge. We felt it was time to write them down. We used the written rules, the historical information and also looked towards the future (placing of paddle racks in Marinette, for example) in writing these rules. We have done our best to capture what we think are the best rules to ensure play moves efficiently and fairly. Some rules are dictated by RCSC and club bylaws. The board of directors has the ability to change them through a board vote. This flexibility will ensure that unintended consequences or a better solution can be quickly made. Membership always has the option of contacting the board with suggestions.
We are very appreciative of all the work the bylaw committee has done to further this process. Please thank them when you get a chance.